Automate the Chaos of Clinical Paperwork. Turn Faxes and PDFs into Actionable Data.
The Data Extraction Agent reads, understands, and routes unstructured medical documents so your team never misses a lab result, referral, or imaging report again.
If You Are a Clinic Experiencing...
Staff constantly buried under faxes, PDFs, and emails
The agent parses every document—no more backlog or triage errors.
Critical labs and referrals being overlooked or delayed
Data is flagged, extracted, and routed before it gets buried.
Manual data entry wasting time and introducing errors
Clean, structured summaries sent directly to your EMR.
Specialist referrals and imaging reports getting "lost" in the workflow
The agent understands intent and routes docs to the right person or system.
Patients asking for simplified summaries your staff doesn't have time to create
The AI can convert reports into clear, patient-facing explanations on demand.
Clinics that Already Switched to AI Solutions:
.png)
.png)
.png)
.png)
.png)
.png)
Three steps to cleaner claims and faster cash flow.
Connect
Ingest documents in PDF, image, HL7, and scanned formats
Understand
Flags abnormalities, missing information, or key findings
Recognizes report types (lab, imaging, referral, etc.)
Route & Sync
Optionally generates summaries for patient messaging or education
Logs and tracks every action for auditability
Core Capabilities
Auto-parsing of inbound PDFs, emails, and scanned documents
Extraction of labs, referrals, radiology, pathology, and consults
Structured EMR outputs (FHIR, HL7, SOAP insert-ready)
Abnormal findings flagging + missing info alerts
Smart routing to correct staff or department
Patient-readable summaries (optional)
Benefits That Matter
Save Hours of Admin Time
- Reduce chart review and triage bottlenecks
- Eliminate manual retyping of diagnostic results
Increase Clinical Safety
- No missed critical findings or overlooked labs
- Alerts when data is incomplete or inconsistent
Streamline Multi-System Workflows
- Ingests from any source (fax, email, external EMR)
- Sends clean summaries to your preferred systems or staff
Prepare for Scale
- Works across specialties, departments, and locations
- Adaptable to urgent care, diagnostics, outpatient, and hospital
Common Problems & AI Solutions
Problem
Manual Workflow
With Data Extraction Agent
Case Studies
BitLab specializes in helping medical professionals convert medical insights into compliant, investor-ready healthtech platforms.
OneBridge Logistics
- OneBridge needed custom tracking tools to meet enterprise client demands for visibility.
- Off-the-shelf software didn’t support their unique workflows.
- Penalty fines from warehouses were increasing due to a lack of verifiable data.
- Their website and branding were outdated, impacting credibility with high-level decision-makers.
- Internal IT systems were fragmented and lacked technical oversight.
- Strategic Technical Partnership: BitLab became OneBridge’s long-term fractional CTO and trusted advisor.
- Rapid Product Delivery: Built and deployed a working real-time tracking system in under 90 days.
- Hardware & Software Integration: Delivered custom geofencing solutions using GPS/ELD integrations and route simulators.
- Cost-Saving Innovation: Enabled clients to fight warehouse fines with timestamped delivery data.
- Brand & Website Overhaul: Modernized OneBridge’s digital presence, improving trust and perception.
- Sustained Support: Supported backend systems, security, and infrastructure over 7+ years of growth.
AI Content Writer
- Limited scalability for handling complex SEO tasks.
- Frequent errors and inefficiencies in content generation.
- Miscommunication between SEO experts and developers about requirements.
- User interface lacked simplicity, creating a steep learning curve for users.
- Achieved $42k in <24 hours post-launch, validating market demand.
- Migrated to a robust and scalable architecture for reliable performance.
- Redesigned the backend to efficiently handle complex SEO workflows.
- Revamped the user interface for intuitive, user-friendly interactions.
- Automated advanced SEO features to reduce manual input and enhance usability.
World’s First Group-Friendly Travel App
- Initially a “slow, buggy, poorly optimized marketplace platform”
- Lack of experienced mentorship and technical knowledge on the team
- No active CTO to overlook the project
- Fully rebuilt into a platform that has a robust backend, web and mobile apps.
- Successfully integrated the Amadeus API, significantly improving the system's functionality.
- Overcame previous challenges with slow-performing senior developers, streamlining the development process.
Genoplex.ai
- Two previous development agencies failed, resulting in delays and wasted resources.
- Inadequate technical leadership caused missed milestones and slow progress.
- Lack of healthcare expertise hindered compliance with regulations like HIPAA.
- Poor project management led to bottlenecks and inefficiencies.
- All prior code was unusable, requiring a complete rewrite.
- Leadership Excellence and PMF: Fractional CTO provided strategic guidance, aligning development with business goals, establishing Product Market Fit (PMF).
- Rapid Development: Delivered a functional prototype within 60 days, enabling market testing.
- Regulatory Compliance: Built HIPAA-compliant, privacy-focused features.
- User-Friendly Design: Built an intuitive platform for patients and healthcare providers to streamline referrals and access advanced therapies.
- Future-Proof Infrastructure: Designed a scalable architecture supporting global expansion.
Deep EMR/EHR/PMS Integration Expertise
and 40+ others
Real-World Scenarios Your Clinic Will Recognize
Oncology Group – Missed Pathology Detail Altered Treatment Path
A patient undergoing diagnostic workup for suspected colorectal cancer had a biopsy sent to a regional pathology lab. The resulting faxed report was 9 pages long, with several nested interpretations. The oncologist reviewed the summary but missed a crucial line noting lymphovascular invasion (LVI)—which should have prompted more aggressive staging and treatment planning.
The pathology report wasn’t parsed or flagged for critical content. Staff filed it in the EMR, but no one realized LVI was mentioned on page 7 of the narrative. As a result, the initial treatment plan lacked necessary escalation.
- Patient underwent conservative therapy and had to return for extended treatment
- Clinic faced reputational damage with the referring physician
- Internal review cited “documentation overload and missed insight”
The AI would have:
- Parsed the report and flagged the presence of “lymphovascular invasion”
- Summarized the finding in a structured field for provider review
- Triggered a routing alert to the lead oncologist
→ More accurate treatment planning
→ Reduced clinical risk and litigation exposure
→ Better documentation for tumor board discussions
Multi-Specialty Clinic – Referral Volumes Became a Bottleneck
A multi-location clinic received 80–100 external referrals daily via fax and email. Each document needed manual triage: was it a new patient, imaging follow-up, or re-referral? Referral coordinators struggled to keep up, leading to scheduling delays and missed SLAs.
Referrals were unstructured and arrived with inconsistent formatting. Critical info (reason for visit, preferred provider, urgency) was often buried or handwritten. Documents were manually reviewed, tagged, and uploaded—a process taking 2–3 minutes per referral.
- Referral backlog of 300+ cases
- 4–6 day average response time
- Lost revenue from referrals that went elsewhere due to delays
- Detected document type as referral
- Extracted key fields (reason, referring physician, urgency)
- Auto-routed based on provider, specialty, and insurance filters
→ Referral review time reduced from 3 minutes to <15 seconds
→ 48-hour SLA achieved across all clinics
→ 2x increase in referral conversion and throughput
Radiology Center – Manual Lab Entry Caused Costly Errors in Reporting
A radiology center received hundreds of PDF lab results for patients undergoing contrast imaging. Lab values like eGFR and creatinine were manually entered into a form to assess kidney function before scan approval. In one case, a decimal point error in creatinine led to a scan being performed when it should have been postponed.
Lab data was being entered manually by front-line staff. Visual errors (1.9 entered as 0.19) caused downstream risk. Supervising techs weren’t always cross-checking labs against thresholds due to workflow pressure.
- Patient underwent contrast-enhanced imaging with impaired renal function
- Internal incident filed and patient required hydration + follow-up care
- Payer flagged the case during a random utilization review
- Parsed lab values directly from the PDF and normalized the units
- Flagged creatinine and eGFR outside threshold for renal clearance
- Sent an approval block to imaging staff with explanation and suggested actions
→ Clinical error prevented through automated verification
→ Protected patient safety and reimbursement eligibility
→ Reduced liability and strengthened compliance processes
Why It Works
Built with experts from…
EMR & System Compatibility
Clinics that Already Switched to AI Solutions:
Protecting Our Patients' Information
Robust Security
Data Privacy
PIPEDA and Regional Compliance
- Provincial regulations like PHIPA, PIPA, HIA, PHIA, and PHIPAA.
- Specific compliance for Quebec’s TGV (Travailleur Général Virtuel) standards.
Next Steps
Don’t just take our word for it
"Bitlab demonstrates deep technology, product, business expertise, and fast time-to-market. We have been working with BitLab for 5 years across our portfolio companies. They helped in various capacities, from turning our founders' visions into products, executing project delivery, and helping with staff augmentation."
"Under (BitLab’s) management the company successfully delivered multiple large-scale highly complex technology projects, on time within budget. Shoukri is a rare technology evangelist that has both excellent management and presentation/sales skills"
“BitLab’s model is honest and fair. There’s no surprises and hidden expenses anywhere, and I would recommend anyone talk to BitLab first before they go anywhere else."
“Shoukri (Head CTO) is able to understand what I have in mind even when I cannot express it. He can take the idea and convert it into something that tech and development can realize. I think that is the missing link in most of the existing competitors. So the product that we ended up delivering, this is what made the difference"
"You guys know what you're doing. You have a very good team, very well organized. You deliver things on time. Very competent, knowledgeable. It's just, it's very pleasant, easygoing, understanding and very knowledgeable.I'll give you two thumbs up. "
"I highly recommend Shoukri and BitLab as a fractional CTO and software development agency. They quickly fixed performance issues and built new features for our travel app, resulting in a significant improvement in user experience."
"The right technology partner is critical. BitLab took us from concept to a live platform in a few months and created a product that kept us competitive in our marketplace."
"What took the other agencies months to even start, BitLab managed to get a prototype built and live in just two months."
"Shoukri and the BitLab team were an invaluable part of our company for three years. They successfully launched and grew multiple gaming and web 3 products. Shoukri expertly led both onsite and offshore teams, improving our delivery, technology, and architecture processes. They consistently exceeded expectations and delivered exceptional value to our business and customers. We highly recommend them."
"I saw your professionalism and when I brought you on to meet the India team and for you to see what they did, you gave me your honest opinion. When we asked you to help us to fix a few things, things were fixed much faster and in a better way. It showed the level of competence. "
"So what you guys did within three to four weeks, It was, was nothing short of a miracle."
"As a startup, time and budget are everything, and BitLab made sure we didn’t waste either. They brought the right team to the table and delivered on time, every time."
“I wasted 6 months trying to play (Fractional CTO's) role... If I have any regrets its that we didn't start earlier on that project together.”
"Working with BitLab has been amazing. They treat your business like their own, diving deep into every aspect to ensure success. Their dedication and commitment are truly unparalleled."
"The BitLab team was always extra responsive, even after hours. They consistently went above and beyond to address our needs, making us feel valued and supported. Their customer service is exceptional."
"BitLab's developers understood our problem better than anyone else we spoke to. They grasped the technical challenges immediately and offered innovative solutions. Their expertise set them apart from other agencies."
"BitLab delivered a fully functional MVP in just 67 days, enabling us to launch quickly and successfully. This speed was crucial for us as a startup with limited resources. Their efficiency saved us both time and money."
"Within 90 days, we were able to take what was barely partially built after 3 months of 2 different agencies billing hours against this project, and be able to get it back on course and make it even better."
"BitLab provided clear, continuous communication and was genuinely excited about solving our problem. They kept us informed every step of the way, ensuring we were always on the same page. Their enthusiasm was infectious and motivating."
"They made us feel confident about our project by diving deep into the code and providing thorough documentation. BitLab's meticulous approach ensured that our platform was robust and well-documented. This level of detail made future development much smoother."
"BitLab's speed of execution and commitment to delivering high-quality work are unparalleled. They prioritized our project's success and worked tirelessly to meet our deadlines. Their dedication was evident in every aspect of their work."
"The pricing was transparent and extremely reasonable for the level of service and execution we received. BitLab offered exceptional value, balancing cost with quality perfectly. We felt we got more than what we paid for."
"BitLab's expertise and dedication were instrumental in transforming our vision into a reality. They took our ideas and turned them into a functional, market-ready product. Their skill and commitment were crucial to our success."
"BitLab's technical knowledge and clear communication ensured a smooth and successful development process. They anticipated potential issues and addressed them proactively, keeping everything on track. Their approach made the entire experience seamless."
"With BitLab’s help, we went from an idea to a working product, and now we’re getting interest from global pharmaceutical companies. It’s a testament to what a small, efficient team can accomplish when you have the right leadership."
Your Questions, Answered
- Lab reports (PDF or scanned)
- Imaging and radiology reports
- Referral letters and consult summaries
- Pathology and surgical reports
- Insurance or pre-auth forms
- Any clinical document in PDF, TIFF, scanned image, or plain text format
- A nephrology consult goes to the nephrologist’s coordinator
- An abnormal lab gets routed to the PCP and flagged
- A referral missing key info triggers an alert for follow-up
- Epic
- Athenahealth
- AdvancedMD
- NextGen
- eClinicalWorks Custom API integrations are available for proprietary or hospital EMRs.
- Document ingestion setup (fax, email, EMR feed)
- Routing rule configuration
- Team training and pilot testing
We offer white-glove onboarding for enterprise rollouts and MSOs.